Office Manager (f/m/d)

Über das Unternehmen

We believe in the positive power of energy – and in people who are ready to shape the future with their ideas and dedication. Thats why we established the EnBW Tech Hub in Portugal to drive innovation and develop digital solutions that support the energy transition and improve the way we work.

As a key pillar of EnBWs technological transformation, the Tech Hub plays a vital role in our journey. EnBW is one of the largest energy companies, headquartered in Karlsruhe, Germany, employing approximately 30,000 people. ENBW IT SOLUTIONS, UNIPESSOAL LDA, a wholly owned subsidiary of EnBW, operates as an integral part of EnBWs IT division. In Lisbon, we bring together experts in IT, administration, project management and HR to collaborate in an agile, international environment and create smart, scalable solutions.

Unser Angebot

Private supplementary health insurance including coverage for your immediate family, offering peace of mind beyond the public system.

Meal allowance to support your daily work routines.

Additional paid days off (24 December & Carnival Day) on top of statutory annual leave - giving you more time for what matters.

Hybrid working model with a mix of remote and office days to support flexibility and modern ways of working.

Intercultural collaboration & cross border projects - grow your international experience by working with colleagues in Germany.

Modern technology and continuous development opportunities to support your growth and keep you up to date in your field.

Bright, appealing offices in a trendy Lisbon area, designed for productive and enjoyable workdays.

Vielfältige Aufgaben

Serve as the onsite point of contact for organizational topics, collaborating with international management and bridging communication between the Lisbon offices and the German headquarters.

Adapt EnBW Groups processes and regulatory requirements to align with local, country-specific standards.

Act as the central interface for the building landlord, service providers and external partners, ensuring smooth operations and overseeing their activities.

Take ownership of office operations, facilities, maintenance, logistics, inventory and workplace services, ensuring a safe, compliant and efficient working environment.

Monitor office maintenance and building works, coordinating activities and validating completed work.

Manage Health, Safety and Security measures and act as the appointed Health & Safety Delegate.

Manage the office budget and oversee office-related cost planning and control.

Plan and coordinate procurement activities, execute purchases and ensure compliance with group-wide regulations.

Negotiate and manage office-related contracts and partnerships.

Take ownership of operational tasks such as orders, travel management and expense handling, ensuring compliance with group-wide regulations.

Be the go-to person for all employees, providing assistance and guidance on various topics.

Handle general ad hoc administration tasks, always looking for ways to streamline and improve processes.

Überzeugendes Profil

Proven track record of working in an international context, preferably in a complex and fast-changing environment, with experience in successfully initiating and leading projects.

Several years of experience in office management, facilities management or administrative operations.

Strong budgeting, procurement and negotiation skills.

Strong problem-solving, conflict management and stakeholder management skills.

Strong knowledge of MS 365 collaboration tools (MS SharePoint, MS Teams) and advanced skills in MS Office (Excel, Word, PowerPoint, Outlook).