Team Lead Administration & Executive Operations

Team Lead Administration & Executive Operations

Team Lead Administration & Executive Operations

Unbefristet

Vollzeit

75.000 €

Berlin, BE, Deutschland

Admin

Esther Schipper is seeking an experienced Team Leader. The role is directly reporting to the Managing Directors. The holder of the role is responsible for the Admin Team as well as managing general organizational executive operations, i.e. ensures that the priorities, and decisions are translated into clear structures, meetings, projects, and operational rhythms.

This role combines strategic planning, operational steering, and people leadership. It is suited for individuals who think structurally, excel in high-level coordination and communication, and thrive in environments that require clarity, precision, and forward-looking management, with for example the administration of the gallerys overall calendar and meeting architecture as a main responsibility.

Gallery Profile

Specializing in contemporary art and representing over 60 artists and estates, Esther Schipper has locations in Berlin, Paris and Seoul. While the global team of over 60 employees spreads over locations around the world, the headquarters are located in Berlin, where the core of the operation is managed by both MDs and their 6 departments.

Representing a diverse roster of international artists, the gallery has built a nearly 40-year legacy of innovation, institutional collaboration, and global engagement. The gallery is committed to presenting groundbreaking exhibitions by leading international artists. Mainly active in the primary market, the gallery represents its artists at all major international art fairs. There are 8-9 internal exhibitions the gallery produces yearly for its space in Berlin, alongside regular exhibitions for the gallerys showrooms in Paris and Seoul. The gallery participates in 10- 12 international art fairs and supports dozens of external institutional exhibitions worldwide.

Position Summary

The Teamlead Admin & Executive Operations translates strategic priorities into clear operational structures and ensures that executive decisions are effectively implemented across the gallery. Acting as a stabilizing and integrating force, the role strengthens coordination between the organizations departments, maintains momentum on key initiatives, and safeguards consistent internal communication. A central focus lies in shaping efficient processes, anticipating organizational needs, and ensuring the gallerys leadership operates with full visibility and support. The Teamlead Admin & Executive Operations enables teams to work cohesively and sets the overall prioritization framework for the Admin team, including how Front Office and Travel allocate their capacity towards executive-related requests. The role works closely with the Office & Operations Manager: Teamlead Admin & Executive Operations defines goals, priorities, and governance; Office & Operations builds and maintains the systems, processes, and internal wiki needed to deliver them.

Core ownership

Calendar Architecture & Meeting Cadence

• Designs and maintains the overall calendar architecture of the Managing Directors, including time blocks for strategy, deep work, travel, 1:1s, leadership meetings, and external commitments.

• Defines and steers the meeting cadence of the Managing Directors and the leadership team (weekly, monthly, quarterly).

• Decides which topics belong in which meeting format (e.g. what goes into the weekly vs. quarterly reviews) and aligns closely on this with the Managing Directors.